Room for More · events, operations and partnerships
Partner work
This is the outward-facing half of one domain: keeping a named venue or partner thread reliable without making unagreed promises. The inward-facing half is event operations.
1 What the job is
Writing to venues and partners, chasing replies we are already owed, and keeping the notes on each relationship current after anybody talks to them.
There is a list of live threads, and at any time several of them are past the date somebody should have chased. Not because it is hard, but because one person runs out of week.
2 Where you start
One concrete thread. I give you the approved background, what answer we need, who sends and when to chase. You draft the message or send it only if that exact action and account access are part of your assignment.
It is done when the correspondence stays in the approved company account, the answer or chase is recorded, the next owner and due point are clear, and no new term was implied.
3 The line that never moves
You never agree anything. Not a price, not a date, not a split, not a "sure, we could probably do that". One warm sentence in a room can cost a negotiation that took months, and that has nothing to do with how good your judgement is.
If somebody pushes you for an answer: "I'll check with Martin and come back to you today." Then actually come back to them today.
4 Two numbers that stay out of every conversation
- What a venue we are working with pays us. Genuinely undecided, and a number said out loud becomes an expectation the real decision then has to fight. If it comes up: we are working out a collaboration with them, and that is all
- What a host or helper gets paid. There is a standard deal for certified hosts running their own ticketed events, the same for everyone, and anyone it applies to gets it in writing from me before their tickets open. Helper roles are not paid. Terms belong in writing, not in rooms, so the answer to anyone asking is that I will put it on paper for them
Neither of these is a secret from you.
5 How to write to a venue
- Say who we are in one sentence, honestly. If you need current numbers for that, ask me rather than guessing
- Say what they get, not what we want. They care about people through their door on a quiet evening
- Ask one thing. A message with four asks gets none of them answered
- Give them an easy way to say a small yes first. A few events as a trial beats a standing arrangement
- Never promise a headcount. Give a range we would be happy to be held to
6 After anything real happens, write one line
Who you spoke to, when, what was said, and what either side now owes. Keep the correspondence in the company account. Put a safe one-line result or pointer in #finished-work the same day, without copying private commercial context.
If nobody wrote it down, the next person on that thread has no way of knowing it happened, and that next person is often you in three weeks, having forgotten.