Room for More · events, operations and partnerships

Event operations

This is the inward-facing half of one domain. Hosts run the room; you make sure the event has accurate facts, an owner, a backup and the practical pieces it needs. The outward-facing half is partner work.

1 What the job is

Getting an event from idea to ready: the calendar kept ahead, the practical facts settled, the kit there, the stands and prints done, the reminders out. And keeping the planning board, which is the one-screen list of everything coming up and what each thing still needs.

This is inside-facing work. Partner threads use their own short guide, but both are part of the same domain. If a conversation starts drifting toward money, terms or a new relationship, it comes to Martin.

2 Where you start

One upcoming event, picked with me. You run its preparation:

Two days out, update the portal assignment/readiness state and post a short pointer in #finished-work: ready, or exactly what is missing, who owns it and by when. It is done when the source facts and readiness state are current, not merely when the Slack message exists.

Reliable event preparation can support ownership of a named event queue for a period. Booking, payment and partner-term authority still stay separate.

3 The planning board

The portal is the planning board: what is planned, when, the responsible host, the accepted backup, and what is still missing. #finished-work carries the weekly result or blocker link, not a competing copy of the board.

It does two jobs at once. It is how I see the pipeline without asking anybody, and it is how somebody who wants to host finds something real to pick up, which is a much easier yes than inventing an event from scratch.

4 Money and booking

You prepare everything up to the click, and I click. Research the room, get the quote, find the cheapest sensible option, fill in the form if you want. The payment or the commitment itself is mine, every time.

Never your own money, even to be helpful. If something needs buying, send me the link and I buy it. Logistics questions to a venue we already work with are fine, but anything about price, terms, or a standing arrangement is not yours to answer, and "I'll check with Martin and come back to you today" is always a fine sentence.

5 The kit

What we own is a borrow pool: things a host borrows for a night and hands back. It is small right now and being built up. Your part:

6 After an event you prepared

One line in #finished-work: what was missing, what nearly failed, what to change next time. The host sends their own recap, and yours is about the machinery, not the mood.