Room for More · events and operations

Events and operations

The role that makes events happen without me holding every string. Hosts run the room, and you make sure everything around them is ready. How your work reaches me is in handing things over.

1 What the job is

Getting an event from idea to ready: the calendar kept ahead, the practical facts settled, the kit there, the stands and prints done, the reminders out. And keeping the planning board, which is the one-screen list of everything coming up and what each thing still needs.

This is inside-facing work. Talking to venues and partners about terms, money, or new relationships is a different job with its own guide. If a conversation with an outsider starts drifting toward any of that, it comes to me.

2 Where you start

One upcoming event, picked with me. You run its preparation:

Two days out, post the status in #finished-work: ready, or exactly what is missing. An event that is quietly unready two days out is the thing this role exists to catch.

Do that twice, and if both ran without me chasing anything, events are yours to carry and I stop checking the details.

3 The planning board

One list, kept current: what is planned, when, who hosts, who is the second host on anything paid, and what is still missing. A venue, a co-host, kit, a date. Post the fresh version in #finished-work once a week.

It does two jobs at once. It is how I see the pipeline without asking anybody, and it is how somebody who wants to host finds something real to pick up, which is a much easier yes than inventing an event from scratch.

4 Money and booking

You prepare everything up to the click, and I click. Research the room, get the quote, find the cheapest sensible option, fill in the form if you want. The payment or the commitment itself is mine, every time.

Never your own money, even to be helpful. If something needs buying, send me the link and I buy it. Logistics questions to a venue we already work with are fine, but anything about price, terms, or a standing arrangement is not yours to answer, and "I'll check with Martin and come back to you today" is always a fine sentence.

5 The kit

What we own is a borrow pool: things a host borrows for a night and hands back. It is small right now and being built up. Your part:

6 After an event you prepared

One line in #finished-work: what was missing, what nearly failed, what to change next time. The host sends their own recap, and yours is about the machinery, not the mood.